GO TO >> GENERAL INFO | REGISTRATION INFO | REGISTRATION FORM | HOTEL INFO | PROGRAM SCHEDULE
ARTS & CRAFTS | BOOK FAIR | SILENT AUCTION | CONFERENCE ANTHOLOGY | POST-CONFERENCE TOUR
PRESENTERS' BIOS | SPONSORS & DONORS | TANKA SUNDAY | BACK TO HNA HOME PAGE
ARTS & CRAFTS | BOOK FAIR | SILENT AUCTION | CONFERENCE ANTHOLOGY | POST-CONFERENCE TOUR
PRESENTERS' BIOS | SPONSORS & DONORS | TANKA SUNDAY | BACK TO HNA HOME PAGE
HNA 2017 BOOK FAIR
HNA 2017 will host a Book Fair at which conference participants may exhibit and sell their books. Participation in the Book Fair is free to registered HNA participants. No fee is charged to rent table space, and HNA will not take a percentage of sales.
The Book Fair will be staffed by volunteers, and to make it easy on everyone, exhibitors and sellers will be expected to adhere to the rules and procedures outlined below.
Sellers should download and fill out the HNA 2017 book inventory form and submit it to Cynthia Henderson, 2705 Ventoso, Santa Fe, NM 87505, or scan and e-mail it to haikunorthamerica2017@gmail.com. Contact Cynthia with any questions by e-mail at this address.
BOOK FAIR HOURS
Book Fair tables will be set up in the Kiva A room of the Hotel Santa Fe & Spa. The room will be locked and secure when the Book Fair is not open.
Wednesday Open for setup & sales, 10:00–4:00
Thursday Open for sales, 10:00–6:00
Friday Open for sales, 10:00–6:00
Saturday Open for sales, 10:00–2:00. Tear-down begins at noon, and all books
must be removed by 2:00 p.m.
MAILING/SHIPPING BOOKS — BOOK FAIR SETUP
Shipping book ahead of time. Books may be sent before the conference to [address to come]. Materials should be sent so they will be received during the period September 1–10. Books received by that date will be set up by Book Fair staff on Wednesday, September 13.
Delivering books in person. Sellers can deliver books in person to Hotel Santa Fe during hours the Book Fair is open.
RULES & PROCEDURES
Inventory sheet. Each seller must provide an inventory sheet legibly listing the titles of the books to be displayed, the price for each, and the number of copies to be sold. Ideally—to help estimate the table space needed—the inventory sheets will be submitted before the conference starts. Click here to download a blank inventory form to be completed and mailed or e-mailed to Cynthia at the address above. Blank sheets will be available for sellers at the Book Fair.
Book cards. Each copy of each book to be displayed/sold must be accompanied by a 3˝ x 5˝ index card with this information:
Price of the book (in US dollars)
Seller’s name (the person to whom payment will be made)
Book Title
Blank cards will be available for sellers at the Book Fair, but there will be less wear and tear on everyone if you prepare the book cards before you come.
Setup. Inventory sheets and book cards will be verified at the time of setup. Sellers who have not prepared an inventory sheet, and books without cards will not be accepted.
Sales. The Book Fair cashier will ring up sales based on the book cards. This is our foolproof, low-tech bar code! Again, no book without a card will be sold. All sales are final; there will be no returns or refunds given for any items purchased at the HNA 2017 Book Fair. After the close of the Book Fair, the cards taken at checkout will be reconciled with the inventory sheet provided by the seller and payment will be calculated.
Pick up and removal of books will take place between noon and 2:00 p.m. on Saturday, September 16. All books must be removed by 2:00. The Book Fair room must be cleared in order to prepare for the HNA banquet. Sellers are responsible for picking up their books and for any packing and shipping.
Payment to sellers. Within 14 days after the close of HNA 2017, sales will be tallied and payment made to each seller.
A MODEST REQUEST
The HNA 2017 Organizing Committee asks that each book vendor donate one copy of one book to the HNA 2017 Silent Auction.
DISCLAIMER
Haiku North America and the Book Fair staff cannot be held responsible for damage, theft, or other loss of items in shipping to or from the Book Fair or during the sale.
There will also be a table for free handouts: personal broadsheets, poemcards, bookmarks, and the like, as well as flyers for coming events, new books, etc.
The Book Fair will be staffed by volunteers, and to make it easy on everyone, exhibitors and sellers will be expected to adhere to the rules and procedures outlined below.
Sellers should download and fill out the HNA 2017 book inventory form and submit it to Cynthia Henderson, 2705 Ventoso, Santa Fe, NM 87505, or scan and e-mail it to haikunorthamerica2017@gmail.com. Contact Cynthia with any questions by e-mail at this address.
BOOK FAIR HOURS
Book Fair tables will be set up in the Kiva A room of the Hotel Santa Fe & Spa. The room will be locked and secure when the Book Fair is not open.
Wednesday Open for setup & sales, 10:00–4:00
Thursday Open for sales, 10:00–6:00
Friday Open for sales, 10:00–6:00
Saturday Open for sales, 10:00–2:00. Tear-down begins at noon, and all books
must be removed by 2:00 p.m.
MAILING/SHIPPING BOOKS — BOOK FAIR SETUP
Shipping book ahead of time. Books may be sent before the conference to [address to come]. Materials should be sent so they will be received during the period September 1–10. Books received by that date will be set up by Book Fair staff on Wednesday, September 13.
Delivering books in person. Sellers can deliver books in person to Hotel Santa Fe during hours the Book Fair is open.
RULES & PROCEDURES
Inventory sheet. Each seller must provide an inventory sheet legibly listing the titles of the books to be displayed, the price for each, and the number of copies to be sold. Ideally—to help estimate the table space needed—the inventory sheets will be submitted before the conference starts. Click here to download a blank inventory form to be completed and mailed or e-mailed to Cynthia at the address above. Blank sheets will be available for sellers at the Book Fair.
Book cards. Each copy of each book to be displayed/sold must be accompanied by a 3˝ x 5˝ index card with this information:
Price of the book (in US dollars)
Seller’s name (the person to whom payment will be made)
Book Title
Blank cards will be available for sellers at the Book Fair, but there will be less wear and tear on everyone if you prepare the book cards before you come.
Setup. Inventory sheets and book cards will be verified at the time of setup. Sellers who have not prepared an inventory sheet, and books without cards will not be accepted.
Sales. The Book Fair cashier will ring up sales based on the book cards. This is our foolproof, low-tech bar code! Again, no book without a card will be sold. All sales are final; there will be no returns or refunds given for any items purchased at the HNA 2017 Book Fair. After the close of the Book Fair, the cards taken at checkout will be reconciled with the inventory sheet provided by the seller and payment will be calculated.
Pick up and removal of books will take place between noon and 2:00 p.m. on Saturday, September 16. All books must be removed by 2:00. The Book Fair room must be cleared in order to prepare for the HNA banquet. Sellers are responsible for picking up their books and for any packing and shipping.
Payment to sellers. Within 14 days after the close of HNA 2017, sales will be tallied and payment made to each seller.
A MODEST REQUEST
The HNA 2017 Organizing Committee asks that each book vendor donate one copy of one book to the HNA 2017 Silent Auction.
DISCLAIMER
Haiku North America and the Book Fair staff cannot be held responsible for damage, theft, or other loss of items in shipping to or from the Book Fair or during the sale.
There will also be a table for free handouts: personal broadsheets, poemcards, bookmarks, and the like, as well as flyers for coming events, new books, etc.
