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ARTS & CRAFTS | BOOK FAIR | SILENT AUCTION | CONFERENCE ANTHOLOGY | POST-CONFERENCE TOUR
PRESENTERS' BIOS | SPONSORS & DONORS | TANKA SUNDAY | BACK TO HNA HOME PAGE
HNA 2017 BOOK FAIR
HNA 2017 will host a Book Fair at which conference participants may exhibit and sell their books. Participation in the Book Fair is free to registered HNA participants. No fee is charged to rent table space, and HNA will not take a percentage of sales.
The Book Fair will be staffed by volunteers, and to make it easy on everyone, exhibitors and sellers will be expected to adhere to the rules and procedures outlined below.
Sellers should download and fill out the HNA 2017 book inventory form and submit it to Cynthia Henderson, 2705 Ventoso, Santa Fe, NM 87505, or scan and e-mail it to cynthia.cats@comcast.net. Contact Cynthia with any questions by e-mail at this address.
GETTING YOUR BOOKS TO THE CONFERENCE
We have approval from the conference hotel to receive shipped materials for the HNA 2017 Book Fair and Silent Auction. Please address your packages to:
Hotel Santa Fe/The Hacienda and Spa
1501 Paseo de Peralta
Santa Fe, NM 87501
Attn: Andrew Young (Haiku North America)
Important: Shipments must be timed to arrive only after Labor Day (September 4, 2017).
Sellers can deliver books in person to Hotel Santa Fe during hours the Book Fair is open.
BOOK FAIR HOURS
Book Fair tables will be set up in the Kiva C room of the Hotel Santa Fe & Spa. The room will be locked and secure when the Book Fair is not open.
Wednesday Open for setup & sales, 10:00–4:00
Thursday Open for sales, 10:00–6:00
Friday Open for sales, 10:00–6:00
Saturday Open for sales, 10:00–2:00. Tear-down begins at noon, and all books
must be removed by 2:00 p.m.
RULES & PROCEDURES
Inventory sheet. Each seller must provide an inventory sheet legibly listing the titles of the books to be displayed, the price for each, and the number of copies to be sold. Ideally—to help estimate the table space needed—the inventory sheets will be submitted before the conference starts. Click here to download a blank inventory form to be completed and mailed or e-mailed to Cynthia at the address above. Blank sheets will be available for sellers at the Book Fair.
Book cards. Each copy of each book to be displayed/sold must be accompanied by a 3˝ x 5˝ index card with this information:
Price of the book (in US dollars)
Seller’s name (the person to whom payment will be made)
Book Title
Blank cards will be available for sellers at the Book Fair, but there will be less wear and tear on everyone if you prepare the book cards before you come.
Setup. Inventory sheets and book cards will be verified at the time of setup. Sellers who have not prepared an inventory sheet, and books without cards will not be accepted.
Sales. The Book Fair cashier will ring up sales based on the book cards. This is our foolproof, low-tech bar code! Again, no book without a card will be sold. All sales are final; there will be no returns or refunds given for any items purchased at the HNA 2017 Book Fair. After the close of the Book Fair, the cards taken at checkout will be reconciled with the inventory sheet provided by the seller and payment will be calculated.
Pick up and removal of books. Note that the Book Fair closes at noon on Saturday, and all books must be removed from the room no later than 2:00 p.m. to allow the hotel staff time to set up for the banquet-barbecue. If you will be removing more books than you can carry home by plane or train, please think through how you will be getting them back. The UPS stores in Santa Fe should all be open until 5:00 p.m. Saturday, and they open again at 8:00 on Monday morning. Cynthia will have the addresses for UPS and FEDEX at the checkout desk.
Payment to sellers. Within 14 days after the close of HNA 2017, sales will be tallied and payment made to each seller.
A MODEST REQUEST
The HNA 2017 Organizing Committee asks that each book vendor donate one copy of one book to the HNA 2017 Silent Auction.
DISCLAIMER
Haiku North America and the Book Fair staff cannot be held responsible for damage, theft, or other loss of items in shipping to or from the Book Fair or during the sale.
There will also be a table for free handouts: personal broadsheets, poemcards, bookmarks, and the like, as well as flyers for coming events, new books, etc.
The Book Fair will be staffed by volunteers, and to make it easy on everyone, exhibitors and sellers will be expected to adhere to the rules and procedures outlined below.
Sellers should download and fill out the HNA 2017 book inventory form and submit it to Cynthia Henderson, 2705 Ventoso, Santa Fe, NM 87505, or scan and e-mail it to cynthia.cats@comcast.net. Contact Cynthia with any questions by e-mail at this address.
GETTING YOUR BOOKS TO THE CONFERENCE
We have approval from the conference hotel to receive shipped materials for the HNA 2017 Book Fair and Silent Auction. Please address your packages to:
Hotel Santa Fe/The Hacienda and Spa
1501 Paseo de Peralta
Santa Fe, NM 87501
Attn: Andrew Young (Haiku North America)
Important: Shipments must be timed to arrive only after Labor Day (September 4, 2017).
Sellers can deliver books in person to Hotel Santa Fe during hours the Book Fair is open.
BOOK FAIR HOURS
Book Fair tables will be set up in the Kiva C room of the Hotel Santa Fe & Spa. The room will be locked and secure when the Book Fair is not open.
Wednesday Open for setup & sales, 10:00–4:00
Thursday Open for sales, 10:00–6:00
Friday Open for sales, 10:00–6:00
Saturday Open for sales, 10:00–2:00. Tear-down begins at noon, and all books
must be removed by 2:00 p.m.
RULES & PROCEDURES
Inventory sheet. Each seller must provide an inventory sheet legibly listing the titles of the books to be displayed, the price for each, and the number of copies to be sold. Ideally—to help estimate the table space needed—the inventory sheets will be submitted before the conference starts. Click here to download a blank inventory form to be completed and mailed or e-mailed to Cynthia at the address above. Blank sheets will be available for sellers at the Book Fair.
Book cards. Each copy of each book to be displayed/sold must be accompanied by a 3˝ x 5˝ index card with this information:
Price of the book (in US dollars)
Seller’s name (the person to whom payment will be made)
Book Title
Blank cards will be available for sellers at the Book Fair, but there will be less wear and tear on everyone if you prepare the book cards before you come.
Setup. Inventory sheets and book cards will be verified at the time of setup. Sellers who have not prepared an inventory sheet, and books without cards will not be accepted.
Sales. The Book Fair cashier will ring up sales based on the book cards. This is our foolproof, low-tech bar code! Again, no book without a card will be sold. All sales are final; there will be no returns or refunds given for any items purchased at the HNA 2017 Book Fair. After the close of the Book Fair, the cards taken at checkout will be reconciled with the inventory sheet provided by the seller and payment will be calculated.
Pick up and removal of books. Note that the Book Fair closes at noon on Saturday, and all books must be removed from the room no later than 2:00 p.m. to allow the hotel staff time to set up for the banquet-barbecue. If you will be removing more books than you can carry home by plane or train, please think through how you will be getting them back. The UPS stores in Santa Fe should all be open until 5:00 p.m. Saturday, and they open again at 8:00 on Monday morning. Cynthia will have the addresses for UPS and FEDEX at the checkout desk.
Payment to sellers. Within 14 days after the close of HNA 2017, sales will be tallied and payment made to each seller.
A MODEST REQUEST
The HNA 2017 Organizing Committee asks that each book vendor donate one copy of one book to the HNA 2017 Silent Auction.
DISCLAIMER
Haiku North America and the Book Fair staff cannot be held responsible for damage, theft, or other loss of items in shipping to or from the Book Fair or during the sale.
There will also be a table for free handouts: personal broadsheets, poemcards, bookmarks, and the like, as well as flyers for coming events, new books, etc.
